Outlook 2007 Tutorial for BetaWolf
Microsoft Office Outlook 2007
These instructions may work for other versions of Outlook, but Outlook 2007 is what I have, so that's what I'm going to refer to throughout this tutorial.
First, you need to open the e-mail with the story text in Oulook. Depending on how you have Outlook set up and whether you view the e-mail in its own window, you should see something like one of the following:
Click the Reply button at the top of the screen as shown below:
You should now have a new e-mail containing the original message as shown below (if you don't, please change your settings by going to Tools -> Options... -> Preferences tab -> E-mail Options -> and change under where it says 'When replying to a message' to say 'Include original message text'):
You can go ahead and delete the first part with my message if you want, unless you need it in order to respond to it.
Now for the actual editing.
To delete text, select it, then in the Message tab, click on the little expand arrow for the Basic Text box.
A new window will pop up. Check the Strikethrough box and click OK.
Now click on the down-arrow next to the Font Color icon and select the bright Red in the Standard Colors list (this should be done while the text you just formatted with Strikethrough is still selected). Once you've done this the first time, you should be able to simply click on the red "A" at any time to change the font color to red.
To add text, place your cursor where you want to begin and click the red "A" icon to select the Red font color. Now you should be able to begin typing and your text will appear red. If you type first, you'll need to go back and select the text and turn it red afterwards.
You can add comments the same way. Just put them in parentheses (...) or put the word "COMMENTS:..." in front of them, whichever makes the most sense, as long as I can tell a comment from a direct edit. You should also add a comment if you change something easily overlooked in the text, like adding a comma.
Just a side note. You don't have to add the arrow symbol like I did, but if you want to, place your cursor where you want the symbol to appear. Click on the Insert tab, then click on the Symbols button. A drop-down menu will appear. Click on Symbol. Another drop-down menu will appear. Click on More Symbols... A new window will open. Scroll down the list until you find an arrow. Click on it and then click the Insert button. Then click Close and the symbol should be where you placed your cursor. The next time you go to Insert -> Symbols -> Symbol, the arrow should be the first one in the list, so you won't have to click on More Symbols... and choose it again.
If you have overall comments you've added at the top of the message (meaning they're not buried in the story text), you don't need to change their color.
And if you only have comments at the top, please delete all of the story text, so I won't go searching through it for more.
Also, if you only make a few edits/comments here and there, please only include those parts of the story text and delete the rest. Include the paragraphs above and below the paragraph where your edits/comments occur, so I can figure out where they go, but that's all. Make sure to put some kind of visual break between various sections, as well, such as 2-3 line breaks (hit Enter several times) or a couple line breaks, then a dozen dashes (-) or tildes (~), and then another couple line breaks.
And that's basically it.
When you're done with your review, just hit Send.
Extra: Creating a Filter
I would suggest creating a filter for all incoming BetaWolf messages (you could also set it for all messages coming from me or the site, it's up to you).
The easiest way to do it is to wait until you have an e-mail from me.
Right-click on the message (in the list, not on the message itself) and select Create Rule... A new window will pop up with a shorthand list of options.
Check the "From" checkbox and the "Move the item to folder" checkbox, and then click on the Select Folder button. A new window will pop up.
Click New... and the Create New Folder dialog box will open.
Enter a name for the folder (BetaWolf would be good, or maybe KodiWolf if you plan to use it as a catch-all for all messages from me and the site). Make sure the option for "Folder contains:" is set to "Mail and Post Items" and then choose where to place the folder (for me, that's Personal Folders at the very top of the list). Click OK.
The window will close and the new folder should now be selected in the previous window. Click OK again and the new folder should now appear in the box next to the "Move the item to folder" line. Click OK.
It'll ask if you want to "Run this rule now on messages already in the current folder". Check the checkbox or not and then click OK.
To edit the rule or to create a rule from scratch, go to Tools and select Rules and Alerts... You should be able to figure it out from there.